Guidelines for the preparation of WHO-FIC meeting documents
Documents for the WHO-FIC meetings are prepared under the responsibility of WHO. They are proposed by the respective authors in form of poster or papers in accordance with the particular instructions and timelines provided with the invitation letter and listed below.
Posters and papers are screened for relevance to the meeting by WHO. Their assessment may include suggestions to shorten, refocus or otherwise revise the paper, as appropriate for the purpose of the meeting. Posters will be displayed on poster panels during the meeting and some will be selected by WHO and the SEG for presentation in the plenary poster sessions. Papers can be submitted to Committees and Reference Groups. Their chairs in coordination with the WHO Secretariat will review and select papers for referencing or presentation in their respective committee or reference group.
Accepted posters and papers will not normally be distributed in paper format. They will be posted on the meeting web site in PDF format, to be freely downloaded by participants. The documents posted on the web site are considered the reference versions.
In case of successive versions, the version number and version date is printed in the footer of the document on all pages.
Documents must be prepared under MS-Word® or MS PPT® and comply with a number of criteria:
Template for Papers The template is unique for all papers. General layout, font type and size, heading definitions headers and footers may not be modified. A number of document properties parameters must be set before submitting the document. They will ensure consistency throughout the document.
To set the document properties parameters right:
Template for posters The poster template is the same for all posters. It may be downloaded as WHOFIC2011 - Poster template A0.ppt from the link above. The posters have a standard size of DIN A0.
The editorial board will decide whether some papers may preferably be presented as posters. Posters will be presented by the authors during two extended lunch breaks.
All submissions whether in title-and-abstract form or in final form must be accompanied by the document profile form, to be downloaded from the WHO meeting web site.
All texts will be part of the meeting documentation. They will be made available only in PDF format from the WHO meeting web site only, with an adequate disclaimer (no WHO endorsement of papers).
For cost containment reasons, paper copies will not normally be provided to the meeting. Participants are welcome to print their own personal copies before attending the meeting. Printouts may be requested on site at user's expenses during the meeting.